Event Date/Time Mar 12, 2024 6:00 PM
Location Wewoka City Hall 123 S. Mekusukey
Call to Order
Agenda Item
a. Roll Call
b. Pledge of Allegiance
c. Invocation
Minutes
The meeting was called to order by Mayor Tom Ryan at 6:00 p.m.
Council members present at roll call: Mr. Morrison, Mrs. Smart, Mr. Williams, Mrs. Edwards, and Mrs. Beyer. Also present, City Manager Mark Mosley, City Clerk Theresa Barkhimer and City Attorney Glenn Sharpe.
Consent Docket
Agenda Item
a. Approval of Minutes
b. Approval of Treasurer’s Report
c. Approval of Department Reports
d. Purchase Orders
Minutes
Mrs. Edwards made a motion to approve the consent docket as submitted, seconded by Mr. Williams. Aye’s Mrs. Edwards, Mr. Williams, Mrs. Smart, Mr. Morrison, and Mrs. Beyer. Motion passed. The following items were approved:
a. Approval of the minutes from the meeting held February 20, 2024.
b. Approval of Treasurer’s Report
c. Approval of Department Reports
d. Approval of Purchase Orders
City Manager’s Report
Agenda Item
Upcoming dates and events
Minutes
CITY MANAGERS REPORT
March 2024
1)Water Plant: We have received notification that the CDS money through EPA is ready to be released. We are now getting with OWRB to close the loan. We should be able to give the contractor the Notice to Proceed just as soon as the loan with OWRB is approved.
2)Bump outs: We will be removing everything out of the bump-outs downtown and replacing all the material and plants. The Boys and Girls club will be planting flowers and mulching on May 1st this year. The Boys and Girls Club also wants to plant a wagon wheel garden down at the Chamber. The flowers that will be planted will also help attract the Monarch Butterfly. Channel 9 has done a story on the Monarch Butterfly, and we will reach out to Channel 9 to maybe do a story. The Boys and Girls Club is looking at doing either a Monarch Butterfly or a scissortail mural on the side of their building. Also, I have given you a copy of what the Boys and Girls club will look like when they are done remodeling their building. They will have an open house when they are through and will invite the Mayor and Council.
3)Clean up: We will have cleanup week this year. The dates are Friday and Saturday April 19th and 29th and again Friday and Saturday April 26th and 27th. I have put in front of you the rules for the free dump this year. We will pick up limbs this year for the week of April 22nd-26th. Asplundh will pick up limbs for us this year. The limbs will need to be at the curb by that Monday April 22nd. Everyone will need to come into City Hall and register for the limbs or pick up a pass for the free dump.
4)The annual easter Egg hunt will be on Saturday March 30th this year at the museum.
5)The District Attorney and Commissioners are working on several phases of remodeling the courthouse. They will be putting an extensive plan together and will be asking the council for support. They are looking to try and pass a bond in a couple of years to finish what they will need after this first round of remodeling. They are hoping to get started on the first phase in April of this year.
6)Oakridge Nursing home has offered to help keep the main street and the entrances coming into town picked up. They will also be helping with the parks, library and baseball fields along with the cemeteries. They will also hit a couple of times a week around the Dollar Store.
7)State Question 832. Will try and be put on the ballot to vote in minimum wage at $15 per hour.
8)I put in each one of your packets the letter from Chief Green about his retirement. It Will be May 1st of this year. He has also been in the hospital since this last Saturday with Heart issues. Right now Brad Strickland will be the acting Chief (he is currently the assistant Chief). But don’t know if he wants to become the full-time Chief. If he wants to become the Chief, then we will try him out on a probationary period.
9)DHS: We have done an asbestos study on the old Dollar Store. We are looking to get the results back later this week. DHA has a crew finishing up a building in another town and are hoping to be here the first of April to get started on the DHS building.
Lease Agreement
Agenda Item
Discussion and possible action to approve lease agreement between the City of Wewoka and the Board of County Commissioners for Seminole County for office space rental located at 123 S. Mekusukey during the courthouse renovation.
Minutes
Mrs. Edwards made a motion to approve lease agreement between the City of Wewoka and the Board of County commissioners for Seminole County for office space rental located at 123 S. Mekusukey during the courthouse renovation, seconded by Mrs. Beyer. Aye’s Mrs. Edwards, Mrs. Beyer, Mr. Williams, Mrs. Smart, and Mr. Morrison. Motion passed.
Lease Agreement
Agenda Item
Discussion and possible action to approve lease agreement with Lantz Advertising, LLC for billboard sign.
Minutes
Mrs. Edwards made a motion to table discussion of lease agreement with Lantz Advertising, LLC for billboard sign, seconded by Mrs. Smart. Aye’s Mrs. Edwards, Mrs. Smart, Mr. Williams, Mrs. Beyer, and Mr. Morrison. Motion passed.
Backhoes
Agenda Item
Discussion and possible action to open bids and sell Case Backhoe, Model 580 Super L SN-JJG 0200152 and Model 580 L SN-JJN 0244885.
Minutes
Two (2) bids were received for Case Backhoe, Model 580 Super L SN-JJG 0200152 and Model 580 L SN-JJN 0244885:
First (1) bid was from Stephen O’Daniel $1,25126 for Case Backhoe, Model 580 Super L SN-JJG 0200512 and $1,251.26 for Model 580 L SN-JJN 0244885 for a total of $2,502.52.
Second (2) bid was from Billy Douglas $,2,500.00 for Case Backhoe, Model 580 Super L SN-JJG 0200512 and $2,500.00 for Model 580 L SN-JJN 0244885 for a total of $5,000.00.
Mrs. Beyer made a motion to go with the seconded (2) bid from Billy Douglas as the best bid, seconded by Mr. Morrison. Aye’s Mrs. Beyer, Mr. Morrison, Mrs. Smart, Mr. Williams and Mrs. Edwards. Motion passed.
Condemnation
Agenda Item
Discussion and possible action to condemn property located at 506 S. Ocheese Ave, Legal description block 0004, lot 0021 in Campbell Addition.
Minutes
Mrs. Edwards made a motion to condemn property located at 506 S. Ocheese Ave, legal description blook 0004, lot 0021 in Campbell Addition, seconded by Mr. Williams. Aye’s Mrs. Edwards, Mr. Williams, Mrs. Beyer, Mr. Morrison, and Mrs. Smart. Motion passed.
Bids
Agenda Item
Discussion and possible action to approve bids for roof for Civic Center and City Hall.
Minutes
Four (4) bids were received for roof at the Civic Center and City Hall:
First (1) bid was from Trademark Exteriors Restoration $129,622.95 no warranty listed.
Seconded (2) bid was from Today’s Roofing $194,975.00 with a 20-year warranty.
Third (3) bid was from Nextlevel Roofing $149,269.40 with a 20-year warranty damaged decking will be additional cost of $10.00 per sq ft and damaged wood nailer will be an additional $5.00 per LF.
Fourth (4) bid was from Coats/ White Roofing $144,714.00 with a 20-year warranty.
Mrs. Smart made a motion to accept bid from Coats/White Roofing as the best bid for roof at Civic Center and City Hall, seconded by Mr. Edwards. Aye’s Mrs. Smart, Mr. Edwards, Mrs. Beyer, Mr. Morrison, and Mr. Williams. Motion passed.
Agenda Item
Adjournment
Agenda posted at City Hall on Monday, March 11, 2024, by 5:00 p.m.
Minutes
Mayor adjourned meeting at 6:31 p.m. Meeting adjourned.