Event Date/Time Dec 14, 2023 6:00 PM
Location Wewoka City Hall 123 S. Mekusukey
Call to Order
Agenda Item
Roll Call
Minutes
The meeting was called to order by Chairman Tom Ryan at 6:32 p.m.
Authority members present at roll call: Mr. Morrison, Mr. Williams, Mrs. Edwards, and Mrs. Beyer. Authority member Mrs. Smart was not present. Also present, Manager Mark Mosley, Secretary Theresa Barkhimer, and Attorney Glenn Sharpe.
Consent Docket
Agenda Item
a. Approval of Minutes
b. Acceptance of Treasurer’s Report
c. Purchase Orders
Minutes
Mr. Morrison made a motion to approve the consent docket as submitted, seconded by Mr. Williams. Aye’s Mr. Morrison, Mr. Williams, Mrs. Edwards, and Mrs. Beyer. Motion passed. The following items were approved:
A. Approval of minutes from meeting held November 16, 2023
B. Acceptance of Treasurer’s Report from meeting held November 16, 2023
C. Purchase Orders from meeting held November 16, 2023
Agenda Item
Discussion and possible action to approve reimbursement to the City of Wewoka General Fund in the amount of $608,972.74 for the operation of the utility system.
Minutes
Mrs. Edwards made a motion to approve reimbursement to the City of Wewoka General Fund in the amount of $608,972.74 for the operation of the utility system, seconded by Morrison. Aye’s Mrs. Edwards, Mr. Morrison, Mr. Williams, and Mrs. Beyer. Motion passed.
Agenda Item
CONSIDER AND TAKE ACTION WITH RESPECT TO APPROVAL OF A RESOLUTION OF THE WEWOKA PUBLIC WORKS AUTHORITY (THE “AUTHORITY”) APPROVING AND AUTHORIZING A DRINKING WATER SRF LOAN FROM THE OKLAHOMA WATER RESOURCES BOARD IN THE TOTAL AGGREGATE PRINCIPAL AMOUNT OF $9,565,000; APPROVING THE ISSUANCE OF A PROMISSORY NOTE IN THE TOTAL AGGREGATE PRINCIPAL AMOUNT OF $9,565,000, SECURED BY A PLEDGE OF REVENUES AND AUTHORIZING ITS EXECUTION; APPROVING AND AUTHORIZING THE EXECUTION OF A LOAN AGREEMENT FOR DRINKING WATER SRF LOAN; DESIGNATING A LOCAL TRUSTEE AND APPROVING AND AUTHORIZING THE EXECUTION OF A TRUST AGREEMENT; APPROVING AND AUTHORIZING THE EXECUTION OF A MORTGAGE WITH POWER OF SALE AND SECURITY AGREEMENT; RATIFYING AND CONFIRMING THE LEASE AGREEMENT, AS AMENDED, BY AND BETWEEN THE CITY AND THE AUTHORITY PERTAINING TO CERTAIN WATER, SANITARY SEWER, AND SANITATION COLLECTION SYSTEMS; APPROVING AND AUTHORIZING A SALES TAX AGREEMENT; APPROVING VARIOUS COVENANTS; APPROVING AND AUTHORIZING PAYMENT OF FEES AND EXPENSES; AUTHORIZING PROFESSIONAL SERVICES AGREEMENTS; AND CONTAINING OTHER PROVISIONS RELATING THERETO.
Minutes
Mrs. Edwards made a motion to approve a resolution RS-23-24-8 a resolution of the Wewoka Public Works Authority (the “Authority”) approving and authorizing a drinking water SRF loan from the Oklahoma Water Resources Board in the total aggregate principal amount of $9,565.00; approving the issuance of a promissory note in the total aggregate principal amount of $9,565,000 secured by a pledge of revenues and authorizing its execution; approving and authorizing the execution of a loan agreement for drinking water SRF loan; designating a local trustee and approving and authorizing the execution of a trust agreement; approving and authorizing the execution of a mortgage with power of sale and security agreement; ratifying and confirming the lease agreement, as amended , by and between the city and the authority pertaining to certain water, sanitary sewer, and sanitation collection systems; approving and authorizing a sales tax agreement; approving various covenants; approving and authorizing payment of fees and expenses; authorizing professional service agreements; and containing other provisions relating thereto, seconded by Mr. Morrison. Aye’s Mrs. Edwards, Mr. Morrison, Mr. Williams, and Mrs. Beyer. Motion passed.
Agenda Item
CONSIDER AND TAKE ACTION WITH RESPECT TO REPEALING RESOLUTION NO. RS-23-24-3, A RESOLUTION AMENDING THE RATE SCHEDULE TO INCREASE THE EXISTING WATER RATES FOR WATER USAGE BEGINNING JANUARY 1, 2024, SAID INCREASE NOT TO TAKE EFFECT DUE TO THE APPROVAL OF THE “ONE AND ONE QUARTER PERCENT (1.25%) SALES TAX” PROPOSITION AS PASSED BY THE VOTERS OF THE CITY OF WEWOKA ON OCTOBER 10, 2023.
Minutes
Mrs. Edwards made a motion to approve RS-23-24-9 a resolution repealing Resolution No. RS-23-24-3, a resolution amending the rate schedule to increase the existing water rates for water usage beginning January 1, 2024, said increase not to take effect due to the approval of the “one and one quarter percent (1.25%) sales tax” proposition as passed by the voters of the City of Wewoka on October 10, 2023, seconded by Mr. Williams. Aye’s Mrs. Edwards, Mr. Williams, Mrs. Beyer, and Mr. Morrison. Motion passed.
Agenda Item
CONSIDER AND TAKE ACTION WITH RESPECT TO A RESOLUTION FOR THE SEWER OVERFLOW AND WATER REUSE MUNICIPAL GRANT (OSG) GRANT FROM THE OKLAHOMA WATER RESOURCES BOARD; AUTHORIZING EXECUTION OF DOCUMENTS AND AUTHORIZING PAYMENT OF FEES AND EXPENSES.
Minutes
Mrs. Edwards made a motion to approve RS-23-24-13 a resolution for the sewer overflow and water reuse municipal grant (OSG) grant from the Oklahoma Water Resources board; authorizing execution of documents and authorizing payment of fees and expenses, second by Mr. Morrison. Aye’s Mrs. Edwards, Mr. Morrison, Mr. Williams, and Mrs. Beyer. Motion passed.
Agenda Item
CONSIDER AND TAKE ACTION WITH RESPECT TO A RESOLUTION FOR THE AMERICAN RESCUE PLAN ACT AGREEMENT (ARPA) GRANT FROM THE OKLAHOMA WATER RESOURCES BOARD; AUTHORIZING EXECUTION OF DOCUMENTS AND AUTHORIZING PAYMENT OF FEES AND EXPENSES.
Minutes
Mr. Morrison made a motion to approve RS-23-24-14 a resolution for the American Rescue Plan Act Agreement (ARPA) grant from the Oklahoma Water Resources Board; Authorizing execution of documents and authorizing payment of fees and expenses, seconded by Mr. Williams. Aye’s Mr. Morrison, Mr. Williams, Mrs. Edwards, and Mrs. Beyer. Motion passed.
Agenda Item
CONSIDER AND TAKE ACTION WITH RESPECT TO A RESOLUTION FOR THE EPA GRANT FROM THE ENVIRONMENTAL PROTECTION AGENCY; AUTHORIZING EXECUTION OF DOCUMENTS AND AUTHORIZING PAYMENT OF FEES AND EXPENSES.
Minutes
Mrs. Edwards made a motion to approve RS-23-24-15 a resolution for the EPA grant from the Enivronmental Protection Agency; authorizing execution of documents and authorizing payment of fees and expenses, seconded by Mr. Morrison. Aye’s Mrs. Edwards, Mr. Morrison, Mr. Williams, and Mrs. Beyer. Motion passed.
Agenda Item
Discussion and possible action on rejection of bids for the water treatment plant and authorization to rebid the project.
Minutes
Mr. Morrison made a motion to reject bids for the water treatment plant and authorize to rebid the project, seconded by Mr. Williams. Aye’s Mr. Morrison, Mr. Williams, Mrs. Edwards, and Mrs. Beyer. Motion passed.
Agenda Item
Adjournment
Agenda posted at City Hall on Monday, December 11, 2023, by 5:00 p.m.
Minutes
Chairman adjourned the meeting at 6:39 p.m.