Event Date/Time Dec 14, 2023 6:00 PM
Location Wewoka City Hall 123 S. Mekusukey
Call to Order
Agenda Item
Roll Call
Pledge of Allegiance
Invocation
Minutes
The meeting was called to order by Mayor Tom Ryan at 6:02 p.m.
Council members present at roll call: Mr. Morrison, Mr. Williams, Mrs. Edwards, and Mrs. Beyer. Council member Mrs. Smart was not present. Also present, City Manager Mark Mosley, City Clerk Theresa Barkhimer, and City Attorney Glenn Sharpe.
Consent Docket
Agenda Item
a. Approval of Minutes
b. Approval of Treasurer’s Report
c. Approval of Department Reports
d. Purchase Orders
Minutes
Mrs. Edwards made a motion to approve the consent docket as submitted, seconded by Mr. Morrison. Aye’s Mrs. Edwards, Mr. Morrison, Mr. Williams, and Mrs. Beyer. Motion passed. The following items were approved:
A. Approval of minutes from meeting held November 16, 2023
B. Approval of Treasurer’s Report from meeting held November 16, 2023
C. Approval of Department Reports from meeting held November 16, 2023
D. Purchase Orders from meeting held November 16, 2023
City Manager’s Report
Agenda Item
Upcoming dates and events
Minutes
1)County Moving and needing room so they can start the remodeling. We are looking at renting out the 2 front offices in this building to the election board. They will also be using the civic center for court and maybe sometimes using the mayor’s office or the conference room for the judges. They are trying to work out an agreement with the Wewoka Public school for the Old Jr. High to move most of the offices there. They are also trying to work out a deal with Caring Connection and they believe they will put the Court Clerk and the Judges offices there. They will then have Jury trials in the old court room in Seminole. Thant keeps almost all the jobs here in Wewoka. The contractor is saying the remodel will start on the first of February and will take 6 to 8 months. So count from 8 to 12 months. The Election Board would like to be in our offices by the first of the year so they can be prepared for the election that is scheduled in January.
2) Dam Engineering: We have had the new engineer inspect the dam and the initial report shows the dam is not leaking. The dam is not leaking but coming up from underneath more like ground water that is leaching up. We are still looking at repairing some issues with the dam and right now we have a grant of 1- million dollars to repair anything that comes up. We are also looking at FEMA money for repairs running over the money set aside for the grant. We are looking at placing cameras on the dam to help control the size of trucks coming across the dam.
3) Christmas Parade: Theresa and the volunteers that help with the Christmas parade done an excellent job. Had a big turnout. The Seminole Nation sold over 100 bowls of soup that night. The PTO raised over $5,000.00 and the businesses downtown all reported good sales that night. We are looking at putting together a downtown committee that will help with next year’s Christmas parade and hold other events downtown. Several volunteers have already come forward.
4)OWRB next Tuesday: The Mayor and I will be going to OWRB this next Tuesday to get the Loan for the new Water Treatment Plant. November 30th OWRB also granted two grants to Wewoka, 1) was for the Engineering and SSES study and 2) was a million dollar grant to go toward any repairs that the SSES study comes up with.
5) Senior Citizen Building: We will be having coffee and donuts Jan 11th at the Senior Citizen Building. We will have people from COEDD here and they will be helping us set up a board for the Senior Citizen Building. Hopefully we will get an active board that will hold fund raisers to help with utilities and have more events at the senior citizen building. Also help get more for distributed out to our senior citizens. If anyone knows of Senior Citizens that would want to help then make sure they are there.
6) HVAC Units: We have finally done all the paperwork on the HVAC units. We will be replacing all the units on the City Hall and Civic Center, Westside Community Building, Senior Citizen Building and the Library.
7) Architects have been back in the Old Dollar Store measuring, the HVAC crew that is bidding on the job has been in the building this past week, and they are telling me the Electrician’s and plumbers will be in the building the next few weeks looking at what they will need to do for their bids.
8) Upcoming Dates and Events
1)Dec 19th we go to OWRB for the Loan
2)Dec 21st is the employee Christmas Party.
3)Dec 22nd Friday offices will be closed
4)Dec 25th Monday offices will be closed
5)Jan 1st Monday offices will be closed for New Yearsd Day
Agenda Item
CONSIDER AND TAKE ACTION WITH RESPECT TO APPROVAL OF A RESOLUTION OF THE CITY OF WEWOKA, OKLAHOMA (THE “CITY”) APPROVING ACTION TAKEN BY THE WEWOKA PUBLIC WORKS AUTHORITY (THE “AUTHORITY”) AUTHORIZING ISSUANCE, SALE AND DELIVERY OF ITS SERIES 2023 DRINKING WATER SRF PROMISSORY NOTE TO THE OKLAHOMA WATER RESOURCES BOARD; RATIFYING AND CONFIRMING THE LEASE AGREEMENT, AS AMENDED, BY AND BETWEEN THE CITY AND THE AUTHORITY PERTAINING TO CERTAIN WATER, SANITARY SEWER, AND SANITATION COLLECTION SYSTEMS; APPROVING AND AUTHORIZING A SALES TAX AGREEMENT; AND CONTAINING OTHER PROVISIONS RELATED THERETO.
Minutes
Mrs. Edwards made a motion to approve a resolution of the City of Wewoka, Oklahoma (the “city”) approving action taken by the Wewoka Public Works Authority (the “authority”) authorizing issuance, sale and delivery of its series 2023 drinking water SRF promissory note to the Oklahoma Water Resources Board; ratifying and confirming the lease agreement, as amended, by and between the city and the authority pertaining to certain water, sanitary sewer, and sanitation collection systems; approving and authorizing a sales tax agreement; and containing other provisions related thereto, seconded by Mr. Morrison. Aye’s Mrs. Edwards, Mr. Morrison, Mr. Williams and Mrs. Beyer. Motion passed.
Agenda Item
CONSIDER AND TAKE ACTION WITH RESPECT TO A RESOLUTION FIXING THE AMOUNT OF COMBINED PURPOSE GENERAL OBLIGATION BONDS, SERIES 2024 TO MATURE EACH YEAR; FIXING THE TIME AND PLACE THE BONDS ARE TO BE SOLD; DESIGNATING A PAYING AGENT/REGISTRAR; APPROVING THE PRELIMINARY OFFICIAL STATEMENT AND DISTRIBUTION THEREOF; AUTHORIZING THE CLERK TO GIVE NOTICE OF SAID SALE AS REQUIRED BY LAW; AND FIXING OTHER DETAILS OF THE ISSUE.
Minutes
Mrs. Edwards made a motion to approve resolution RS-23-24-11 a resolution fixing the amount of combined purpose General Obligation Bonds, Series 2024 to mature each year; fixing the time and place the bonds are to be sold; designating a paying agent/registrar; approving the preliminary official statement and distribution thereof; authorizing the clerk to give notice of said sale as required by law; and fixing other details of the issue, seconded by Mr. Morrison. Aye’s Mrs. Edwards, Mr. Morrison, Mr. Williams and Mrs. Beyer. Motion passed.
Agenda Item
CONSIDER AND TAKE ACTION WITH RESPECT TO REPEALING ORDINANCE NO. 526, AN ORDINANCE AMENDING THE RATE SCHEDULE TO INCREASE THE EXISTING WATER RATES FOR WATER USAGE BEGINNING JANUARY 1, 2024, SAID INCREASE NOT TO TAKE EFFECT DUE TO THE APPROVAL OF THE “ONE AND ONE QUARTER PERCENT (1.25%) SALES TAX” PROPOSITION AS PASSED BY THE VOTERS OF THE CITY OF WEWOKA ON OCTOBER 10, 2023.
Minutes
Mrs. Edwards made a motion to approve resolution RS-23-24-12 with respect to repealing Ordinance No. 526, an ordinance amending the rate schedule to increase the existing water rates for water usage beginning January 1, 2024. said increase not to take effect due to the approval of the “one and one quarter percent (1.254%) sales tax” proposition as passed by the voters of the City of Wewoka on October 10, 2023, seconded by Mr. Morrison. Aye’s Mrs. Edwards, Mr. Morrison, Mr. Williams, and Mrs. Beyer. Motion passed.
Agenda Item
Discussion and possible action to review and hire of city attorney for a two (2) year term beginning January 1, 2024, with the possibility of going into executive session O.S.S. 307.B.1.
Minutes
Mr. Morrison made a motion to hire Glenn Sharpe as the city attorney for a two (2) year term beginning January 1, 2024, seconded by Mrs. Beyer. Aye’s Mr. Morrison, Mrs. Beyer, and Mr. Williams. Abstained Mrs. Edwards. Motion passed.
Agenda Item
Discussion and possible action on rejection of bids for the water treatment plant and authorization to rebid the project.
Minutes
Mrs. Beyer made a motion to reject bids for the water treatment plant and authorized to rebid the project, seconded by Mr. Williams. Aye’s Mrs. Beyer, Mr. Williams, Mr. Morrison, and Mrs. Edwards. Motion passed.
Agenda Item
Adjournment
Agenda posted at City Hall on Monday, December 11, 2023, by 5:00 p.m.
Minutes
Mayor adjourned the meeting at 6:32 p.m.